Administration Officer

Confidential Company  Amman - Jordan  Date Posted: 2020/09/07   Login to Apply


-   Maintain local and regional sales logistics :Maintain price lists, Prepare purchase orders and Issue invoices to customers and  Track order shipments and services and confirm delivery with customers.

- Keep records of delivered goods and services and the corresponding  serial numbers.

- Prepare shipment tracking summaries.

- Prepare sales summaries and statistics.

- Track stock of equipment.

- Process the paperwork generated by sales.

- Prompt update the shared folders with all the order documents.

- Maintain an accurate database of customer information such as billing details and correspondence addresses

- Take over all insurance related matters, forms, cards, claims, cancellation and additions, maintaining on-time delivery of the items mentioned.

- Study the current contract and handle contract renewal procedures (study other offers, prepare a comparison and calculate the loss ratio & new premium)

- Track local and regional repair logistics: Process distributors repair requests and Track repairs.

- Issue invoices for repair.

- Ensure employees records are maintained and updated on a regular basis on HR system.

- Maintain the integrity of a clear and comprehensive filing system for the HR Department, create, maintain and update a filing index to be used for all HR related files and documents.

- Update employees resumes database, NDAs and employment agreements; ensure that copies of all registered certifications are appropriately filed.

-Monitor daily attendance, reflect vacations on the system and monitor scheduled absences such as holidays or travels and coordinate actions to ensure the staff absence has been adequately covered off.

-Deliver business cards to employees on timely fashion following Castles policy and maintain the quality standards of Castles with the most convenient prices.

- Support management with administrative tasks such as invoices’ collection and filing.

Required Skills
  • Communication
  • Time Management
Job Details
  • Location Amman - Jordan
  • Industry Administration & Customer Services
  • Job Type Full-Time
  • Degree Bachelor
  • Experience 3
  • Languages Excellent
  • Nationality Unspecified
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