Office Assistant

Arab Advisors Group   Amman - Jordan  Date Posted: 2023/08/01   Login to Apply
  • Schedule meetings and appointments.
  • Organize the office layout and order stationery and equipment.
  • Maintain the office condition and arrange necessary repairs.
  • Update and maintain office policies as necessary.
  • Ensure that all items are invoiced and paid on time.
  • Manage contract and price negotiations with office vendors and service providers.
  • Provide general support to visitors.
  • Assist in the onboarding process for new hires.
  • Address employees’ queries regarding office management issues (e.g. stationery, Hardware, and travel arrangements).
  • Liaise with facility management vendors, including cleaning, catering, and security services Arrange interviews.
  • Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists.
  • Prepare letters and documents needed internally or externally.
  • Assist the upper management with their requests.
  • Finalize some work outside the office.
  • Bachelor’s degree or equivalent.
  • Two or more years of experience in office management.
  • Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability.
  • Experience in developing internal systems.
  • Advanced computer skills and experience with online platforms such as search engines, social media, ride-hailing apps, marketplaces, etc.
  • Ability to maintain the confidentiality of company information.
  • Excellent written and verbal communication skills.
  • Strong organizational and planning skills.
Required Skills
  • Microsoft Office
  • Human Resources
Job Details
  • Location Amman - Jordan
  • Industry Human Resources, Administration & Customer Services
  • Job Type Full-Time
  • Degree Bachelor
  • Experience 2 - 4
  • Nationality Unspecified
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