Personal Assistant

Confidential Company  Amman - Jordan  Date Posted: 2022/02/14   Login to Apply
  • Excellent English skills, both written and spoken.
  • Keep the information shared with you confidential all the time.
  • Basic Knowledge in Microsoft Windows, Microsoft Word, Excel, PowerPoint, and Outlook. 
  • Welcomes visitors in person when they arrive at the office.
  • Assist an executive by being the point of contact for all communication (i.e the phone, email, messaging) Duties will also include direct interfacing with clients, mostly over the phone.
  • Preparing meeting and client rooms and training rooms.
  • Manage the executive’s schedule by arranging appointments, travel itineraries, etc.
  • Manage office basic supply inventory to ensure office smooth office functioning all the time.
  • Keep all office filings (physical and digitally stored).
  • Organize and schedule appointments, both on the call and on online systems that you’ll be trained on.
  • Rewrite hand-written meetings outcomes into tools that you’ll be trained to use.
  • You may be writing and distributing emails, correspondences, and letters as requested by the executive or other parts of the internal team.
  • Provide staff with policies when required.
  • Fill and track parts of the administration area that is provided to you as part of the online HR system.
  • Managing to keep safe and clean office space.
  • Monitor office environmental hygiene and office security.
  • Prepare monthly documents like telephone bill claims, courier bill claim, office supplies and invoices as will be trained.
  • Arrangement of contracts and insurance.
Required Skills
  • Organizational Development
  • Microsoft Office
  • Human Resources
  • Data Analysis & HR Metrics
Job Details
  • Location Amman - Jordan
  • Industry Human Resources
  • Job Type Full-Time
  • Degree Bachelor
  • Experience 4 - 10
  • Nationality Unspecified
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