Responsibilities

• Manage the day-to-day operations of the Executive Office, ensuring seamless administrative and operational support to executive leadership.
• Act as the primary liaison between the executive office and VIP guests.
• Coordinate high-level meetings, executive calendars, official visits, and confidential engagements, ensuring meticulous planning and execution.
• Organize VIP events, official ceremonies, executive forums, board meetings, and high-profile conferences in accordance with protocol and international standards.
• Prepare executive correspondence, briefing materials, presentations, reports, meeting agendas, and confidential documentation for senior leadership.
• Ensure effective follow-up on executive decisions, strategic initiatives, and cross-functional action plans.
• Manage protocol arrangements for local and international delegations, including travel logistics, hospitality, accommodation, and official itineraries.
• Handle highly confidential information with the utmost professionalism, integrity, and discretion.
• Coordinate executive travel, official missions, and international engagements.
• Oversee Executive Office processes, ensuring operational efficiency, governance, and adherence to organizational standards.
• Support senior leadership in strategic projects, special assignments, and executive communications.

Qualifications

• Bachelor's degree in Business Administration, International Relations, Public Administration, Political Science, or a related field.
• 7+ years of experience supporting C-level executives, board members, ambassadors, ministers, or senior leadership.
• Previous experience within an embassy, ministry, government entity, international organization, NGO, UN agency, multinational corporation, or executive office is highly preferred.
• Demonstrated experience managing executive offices, coordinating high-level meetings, board meetings, VIP visits, and international events.
• Strong understanding of executive office management, protocol, stakeholder engagement, and official correspondence.
• Exceptional organizational and project management skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and interpersonal skills in both Arabic and English.
• Proven ability to interact confidently with senior executives, government officials, diplomats, international partners, and other high-profile stakeholders.
• High level of professionalism, discretion, integrity, and confidentiality.
• Advanced proficiency in Microsoft Office and executive office management tools.
• Strong attention to detail with the ability to anticipate executive needs and ensure flawless execution of priorities.

المهارات المطلوبة

• إدارة مكتب

تفاصيل الوظيفة

• الموقع عمان - الأردن
• القطاع الأعمال إدارية وخدمة العملاء
• نوع الوظيفة دوام كامل
• الدرجة العلمية بكالوريوس
• الخبرات 6
• الجنسية غير محدد