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Business Support Specialist
Confidential Company Amman - Jordan Date Posted: 2024/10/20 Login to ApplyResponsibilities
- Oversee the procurement of items for the Support Services Department in collaboration with the Purchases Department, including office supplies, consumables, and furniture. This involves selecting suppliers, maintaining records, and ensuring vendor compliance. Regularly monitor inventory through cycle counts to prevent shortages, create purchase orders, and manage deliveries using company systems.
- Develop and monitor canteen services to ensure they meet standards for taste, hygiene, food safety, and cost-effectiveness. Evaluate employee satisfaction by managing meal variety and quantity, overseeing staff performance, and ensuring quality and safety. Prepare monthly KPI reports and conduct quarterly satisfaction surveys.
- Coordinate company events to foster employee engagement and manage costs, including venue selection, catering, entertainment, and gifts. Work closely with other departments to ensure smooth event planning and execution.
- Serve as the Records Information Management (RIM) coordinator for the Jordan affiliate, ensuring the proper implementation of the program so that documents are easily accessible. This includes indexing, labeling, and recording documents according to requirements.
- Provide administrative support to all employees by preparing meeting rooms, organizing stationery, handling business card requests, maintaining office decorations, and ensuring a comfortable work environment.
- Assist the purchasing department in negotiating prices and payment terms for car purchases and services. Evaluate alternative vehicle models and leasing or rental options. Prepare necessary documentation and ensure vehicle deliveries comply with safety standards. Arrange and book rental cars after reviewing offers.
- Manage the company’s car fleet, overseeing accidents, vehicle replacements, maintenance, and repairs for all leased cars. Ensure adherence to leasing terms, including periodic maintenance, traffic violation checks, fuel consumption monitoring, and issuing fuel cards. Prepare monthly vehicle KPI reports covering kilometers driven, fuel consumption, accidents, and traffic tickets.
- Deliver effective support services and maintain a dynamic work environment by coordinating with the IFMS Department. Ensure the work environment is well-maintained, and all required maintenance tasks are completed promptly to optimize employee efficiency.
Qualifications
- 0-1 years of administrative experience in global companies.
- Excellent communication and presentation skills.
- Strong proficiency in MS Office, particularly Excel.
- Fluency in English.
- Results-driven and action-oriented.
Required Skills
- Business Strategy
- Business Services
Job Details
- Location Amman - Jordan
- Industry Administration & Customer Services
- Job Type Full-Time
- Degree Bachelor
- Experience 0 - 1
- Nationality Unspecified
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