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Responsibilities
- To work in a diligent and collaborative way with the Team Leader and the project team of international and local long-term and short-term experts to ensure the satisfactory delivery of project activities across the full cycle of project implementation.
- To organize and monitor project schedules, activities, and deliverables and ensure deadlines are respected
- To ensure full coordination involving the project team of long-term and short-term experts in order to streamline the delivery of project activities and seamless fulfillment of project activities as per the project work plan
- To communicate tasks to project team members and monitor the proper delivery of these tasks in full coordination with the Team Leader
- To monitor the project’s budget and all tasks of administrative nature, including but not limited to the administration of project documents, research, letters and emails, service invoices, etc.
- To control and financially handle project-related procurement
- To handle all logistics functions involving project personnel and short-term experts, including local and international travel, events, etc.
- To handle project accounting functions, including:
- Prepare checks, payments, and bank deposits.
- Check, verify and process invoices.
- Update cash and bank books.
- Track and audit petty cash.
- Maintain a complete filing system to support financial records.
- Assist with budget preparation and financial reporting procedures.
- Assist with audits.
- Ensure that office stock supplies are available.
- Maintain vendor files and request quotations for the purchase of goods and services.
- Prepare and process purchase orders and documents in accordance with the project’s standard policies and procedures.
- Assist in the preparation of purchase requests, expense claims, and authorization forms of expenditure.
- Check the compliance of payment requests with relevant authorization rules, procedures, and supporting documents.
- To deliver professional translations from English to Arabic and vice versa, including emails, press releases, terms of reference, etc., and to handle interpretation services in meetings when needed involving local stakeholders and non-Arabic speaking international experts.
- To prepare, keep and disseminate minutes of meetings involving the project team.
- To manage PIU-related documentation including, for example, the preparation of timesheets, travel requests, annual leave plans, etc.
- To assist and coordinate with the PIU for the preparation of short-term missions–Terms of Reference (TORs) and to launch the corresponding requests and assist in the preparation of tender procedures for recruitment of experts.
- To report updates on project development and related issues verbally and in writing to the Team Leader.
- To conduct any other project-related duties assigned by the Team Leader.
Qualifications
- Bachelor’s degree in a relevant field required.
- Minimum of 3 years of relevant work experience preferably in the context of technical assistance programs.
- Excellent command of English and Arabic.
- Strong communication and interpersonal skills.
- Attention to detail and an aptitude for problem-solving.
- Collaborative working style and team-player attitude.
- Excellent computer skills, especially MS Word, Excel, and PowerPoint.
- Able to work independently with minimal supervision.
- Strong organizational skills and ability to prioritize tasks.
- Able to withstand pressure and meet deadlines.
Required Skills
- Problem-solving abilities
- Interpersonal Skills
- Project Managment
- Communication Skills
- Leadership Skills
- Procurement
Job Details
- Location Amman - Jordan
- Industry Nonprofit Organizations, Other
- Job Type Full-Time
- Degree Bachelor
- Experience 3 - 5
- Nationality Unspecified
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