Responsibilities
- Provide day-to-day administrative support to ensure smooth office operations and effective coordination across teams.
- Manage office records, filing systems, and administrative documentation while maintaining accuracy and confidentiality.
- Coordinate meetings, appointments, and calendars for internal teams and management when required.
- Prepare letters, memos, reports, and general administrative correspondence.
- Support office procurement activities and maintain office supplies and inventory records.
- Coordinate travel arrangements, accommodation bookings, and logistics for employees and visitors when needed.
- Follow up on administrative requests and ensure timely completion of assigned tasks.
- Coordinate with vendors, service providers, and external stakeholders regarding office-related requirements.
- Support the organization of meetings, workshops, and events, including logistics and administrative arrangements.
- Maintain and update administrative databases, trackers, and office records.
- Support the implementation of administrative policies, procedures, and internal office guidelines.
- Assist different departments with administrative requirements and ensure smooth communication between teams.
- Handle incoming correspondence, phone calls, and office inquiries professionally.
- Support administrative process improvements to enhance office efficiency and workflow.
Qualifications
- Bachelor’s degree in Business Administration or a related field.
- Minimum of 3–7 years of experience in an administrative role.
- Previous experience in NGOs or international organizations is preferred.
- Strong command of Arabic and English, both written and verbal.
- Proficiency in Microsoft Office Suite.
- Ability to manage multiple priorities in a dynamic work environment.
- Strong organizational skills with high attention to detail.
- Professional communication and stakeholder coordination skills.
- Ability to maintain confidentiality and handle sensitive information professionally.
Required Skills
- Office Administration
- Vendor Management
- Teamwork
- Time Management
- Attention to Detail
- Microsoft Office
- Documentation and Record-Keeping
Job Details
- Location Amman - Jordan
- Industry Administration & Customer Services
- Job Type Full-Time
- Degree Bachelor
- Experience 3 – 7
- Nationality Unspecified
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