Executive Assistant to the CEO

Confidential   Amman - Jordan  Date Posted: 2024/04/04   Login to Apply


  • Provide high-level administrative support to the CEO, including managing schedules, coordinating meetings, and handling correspondence.
  • Act as a liaison between the CEO and internal/external stakeholders, ensuring effective communication and follow-up on action items.
  • Prepare and edit documents, presentations, and reports for the CEO, maintaining accuracy and confidentiality at all times.
  • Oversee office operations and ensure a smooth workflow, including managing office supplies, equipment, and facilities.
  • Coordinate travel arrangements and logistics for the CEO, including transportation, accommodations, and itinerary planning.
  • Maintain organized filing systems, both physical and electronic, to ensure easy access to important documents and information.
  • Assist the CEO in managing various projects and initiatives, tracking progress, and ensuring timely completion of tasks.
  • Conduct research and gather information as needed to support decision making and strategic planning efforts.
  • Carry out research work into specified projects/areas to support the CEO in special projects, providing insights and recommendations to drive project success.
  • Serve as a primary point of contact for internal and external inquiries directed to the CEO, demonstrating professionalism and responsiveness in all interactions. 
  • Prepare meeting agendas, take minutes, and follow up on action items to ensure effective communication and alignment across the organization.
  • Build and maintain positive relationships with key stakeholders, including clients, partners, and suppliers, on behalf of the CEO. 
  • Take on special projects and initiatives as assigned by the CEO, demonstrating flexibility, adaptability, and a willingness to learn.
  • Contribute to the development and implementation of organizational goals and objectives, leveraging insights and ideas to drive continuous improvement.


  • Bachelor's degree in Business Administration, Communications, or related field (preferred).
  • Proven experience as an executive assistant or similar role, supporting C-suite executives in a fast-paced environment.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines effectively.
  • Strong communication skills, both verbal and written, with a keen attention to detail and accuracy.
  • Proficiency in Microsoft Office Suite and other relevant software applications.
  • Discretion and confidentiality when handling sensitive information and confidential matters.
  • Ability to work independently with minimal supervision while also functioning effectively as part of a team.
Required Skills
  • Office Administration
  • Attention to Detail
  • Project Managment
  • Microsoft Office
  • Communication Skills
  • Organizational Abilities
Job Details
  • Location Amman - Jordan
  • Industry Administration & Customer Services
  • Job Type Full-Time
  • Degree Bachelor
  • Experience 1
  • Nationality Unspecified
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