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Responsibilities:
- Provide high-level administrative support to the CEO, including managing schedules, coordinating meetings, and handling correspondence.
- Act as a liaison between the CEO and internal/external stakeholders, ensuring effective communication and follow-up on action items.
- Prepare and edit documents, presentations, and reports for the CEO, maintaining accuracy and confidentiality at all times.
- Oversee office operations and ensure a smooth workflow, including managing office supplies, equipment, and facilities.
- Coordinate travel arrangements and logistics for the CEO, including transportation, accommodations, and itinerary planning.
- Maintain organized filing systems, both physical and electronic, to ensure easy access to important documents and information.
- Assist the CEO in managing various projects and initiatives, tracking progress, and ensuring timely completion of tasks.
- Conduct research and gather information as needed to support decision making and strategic planning efforts.
- Carry out research work into specified projects/areas to support the CEO in special projects, providing insights and recommendations to drive project success.
- Serve as a primary point of contact for internal and external inquiries directed to the CEO, demonstrating professionalism and responsiveness in all interactions.
- Prepare meeting agendas, take minutes, and follow up on action items to ensure effective communication and alignment across the organization.
- Build and maintain positive relationships with key stakeholders, including clients, partners, and suppliers, on behalf of the CEO.
- Take on special projects and initiatives as assigned by the CEO, demonstrating flexibility, adaptability, and a willingness to learn.
- Contribute to the development and implementation of organizational goals and objectives, leveraging insights and ideas to drive continuous improvement.
Qualifications:
- Bachelor's degree in Business Administration, Communications, or related field (preferred).
- Proven experience as an executive assistant or similar role, supporting C-suite executives in a fast-paced environment.
- Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines effectively.
- Strong communication skills, both verbal and written, with a keen attention to detail and accuracy.
- Proficiency in Microsoft Office Suite and other relevant software applications.
- Discretion and confidentiality when handling sensitive information and confidential matters.
- Ability to work independently with minimal supervision while also functioning effectively as part of a team.
Required Skills
- Office Administration
- Attention to Detail
- Project Managment
- Microsoft Office
- Communication Skills
- Organizational Abilities
Job Details
- Location Amman - Jordan
- Industry Administration & Customer Services
- Job Type Full-Time
- Degree Bachelor
- Experience 1
- Nationality Unspecified
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