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Executive Assistant and Office Manager
Confidential Amman - Jordan Date Posted: 2024/10/15 Login to ApplyResponsibilities
- Provide high-level administrative support to the executive team, managing calendars, scheduling meetings, and coordinating travel arrangements.
- Attend all executive meetings, take comprehensive minutes, and distribute them to relevant parties.
- Prepare reports, presentations, and other documents as required by the executive team.
- Handle confidential information with discretion and professionalism.
- Oversee day-to-day office operations, ensuring a well-organized, efficient, and productive working environment.
- Manage office supplies, equipment, and maintenance, coordinating with vendors as necessary.
- Serve as the main point of contact for office-related inquiries and ensure all administrative duties are handled smoothly.
- Coordinate with various departments to ensure seamless communication and workflow within the office.
- Coordinate travel arrangements for executives and key personnel, including flights, accommodation, transportation, and itineraries.
- Assist with travel documentation, including visas and other travel-related needs.
- Act as the liaison between executives and internal/external stakeholders, ensuring effective communication.
- Manage emails, calls, and correspondence on behalf of the executives.
- Organize company events, conferences, and meetings, handling logistics and ensuring successful execution.
Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field.
- Proven experience as an Executive Assistant, Office Manager, or similar role.
- Fluent in English; a third language is a plus.
- Excellent communication, interpersonal, and organizational skills.
- Ability to take accurate minutes of meetings and follow up on action items.
- Well-presented and professional, with strong attention to detail.
- Ability to travel frequently as required.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software tools.
- Ability to handle multiple tasks, prioritize, and work under pressure.
- Experience managing office operations and working in a fast-paced environment.
Required Skills
- Time Management
Job Details
- Location Amman - Jordan
- Industry FMCG
- Job Type Full-Time
- Experience 5
- Nationality Unspecified
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